I consider myself an organized person. My e-mails are always archived, my clothes are color coordinated in my closet, and my desk is almost always clutter free—almost. Still, wedding planning has been a challenge. With the number of contracts, events, correspondence, and contacts I am tracking, I needed to find a way to get all my wedding paraphernalia under control. I am not what you'd call tech-savvy. Sure I can navigate my way around Word and Excel, InDesign and an iPad, but when it comes to being at the forefront of technology, well I leave that to the IT people. But there were so many versions of contracts, e-mails, guest lists, and calendars going around that The Fiance suggested we create dropbox that is accessible for my family, his family, the wedding planner, and us . . . I readied my typing fingers for a tutorial on the new tool.
So far, the dropbox has been our saviour. I house pictures there, contracts, ideas, inspiration, music clips from the band, essentially anything and everything I want to be able to access from home, work, my parents computer, The Fiance's computer, wherever. It's proven especially helpful for two things: our schedule and the guest list.
With the guest list living on the dropbox, there's one master file that doesn't risk being lost over e-mail. My main fear with e-mailing the file back and forth is that I would send it to my mom, and then The Fiance's mom, and both would send versions back with tweaks and I'd somehow have to merge them. This may seem like a piece of cake to all you techies, but a) you haven't seen the massively elaborate Excel .doc The Fiance made for our guest list (seriously, there are probabilities, codes, shading, formulas, you name it) and b) I figure why waste time when I could be working on something else. With the guest list living on the dropbox, my mom can go in and tweak the file, save it, and she doesn't have to e-mail around a new version. We all just get a little pop up on our computers saying a file has been altered. Really, it's amazing. And it's free, did I mention that?
The calendar is the second most useful thing that lives on our dropbox. Because the wedding is in Wisconsin, and The Fiance and I have 11 other weddings this year (gulp), we needed everyone to know our ever-changing schedule. We also wanted to be able to schedule showers, bachelor parties, bachelorette parties, etc. with relative ease. The Fiance created a calendar and we updated it with our existing schedule. Now, as my mom and The Fiance's mom try to coordinate weekends for showers, they can just go in, check everyone's availability, and proceed.
I realize something along the lines of Google docs would also prove to be helpful, but with the dropbox, it's essentially a server that puts everything in one easy place (where file sizes don't really matter or slow things down) and it's not too tricky for the parents to navigate. I realize this may seem like a silly thing to dedicate an entire post, but honestly, it's been so immensely helpful that I wanted to share it with you in an effort to help ease your planning and organization. It sure helped me!
Happy planning, and as always, if you have any questions, comments, or concerns about your own wedding, I'm here to help!