Between the people, the places, the contracts, and the e-mails, technology is your best friend in trying to keep everything straight as you go through the planning process. Before you get lost in a sea of emails and documents, consider these five tips to help you get your contracts straight—and your sanity.
The beauty of the Dropbox is that you can access it anywhere (there's even an app so you can pull up your guest list with just a few clicks), and you can share it with all the important parties. We had a folder for nearly every element of the wedding: the photographer list, the guest list, samples of wedding bands, pictures of bridesmaid dresses, you name it. We still use our Dropbox three years later to pull up addresses from our guest list, so don't discount its power!
2. Wedding Guest List Excel Document
My husband was a business major. I'm the editor of a weddings magazine. You can imagine how the separation of responsibilities went down as we planned. His most amazing contribution was the Excel spreadsheet he made for our guest list. It had a space for everything: addresses, proper wording on the envelope, and some kind of creative coding that would count for unknown guests, probabilities, etc. We've shared the template with multiple friends and family in the past three years—it's reached legendary status. For a copy, e-mail email@example.com. I'm happy to send it along.
3. Thank You Note Tracker
This was the husband's second most beneficial contribution. This spreadsheet kept track of shower gifts and wedding gifts, where it was from, and whether or not a note had been sent. Large stores often have their own iteration of this right on your registry, but they're often not very clear and concise. The moment a gift arrives at your house, log it in this tracker. Your future self will thank you when you sit down to write your notes.
4. Wedding Website
Trying to fit all your details on a save-the-date card or your invite gets wordy and crowded. Instead of jamming it all on paper, create a wesbite that has all the pertinent details and then just list that on your correspondence. Strive to have this completed before you send out your first mailing, though. People will visit it once they receive your save-the-date, so you'll want to avoid the standard "Tell your guests about how you met" wording.
5. Hashtag Your Wedding
It seems there's a hastag for everything these days, so why not hashtag your wedding? If you're going to do it, though, you'll want to do it right. Have signs around your venue, encourgaging people to load their pictures with your hashtag. That way when the day is over and you're anxiously awaiting the proofs from your photographer—it feels like it takes forever—you can scroll through your friends' photos and relive the day.